CSAI State & Regional Chapters Guidelines

1. Introduction

The State and Regional Chapters of the Cyber Security Association of India (CSAI) are established to strengthen cybersecurity awareness, collaboration, and capacity-building at the grassroots level across India. These chapters operate in alignment with CSAI’s national vision and mission.

2. Tenure & Membership

• All nominations to State/Regional Chapters are honorary and valid for a period of one (1) year, extendable upon approval.

• Members are expected to actively contribute to chapter initiatives and uphold CSAI’s values.

3. Chapter Meetings

• Chapters must convene at least once every two (2) months, either virtually or physically.

• Meetings should review past activities and plan upcoming initiatives.

4. Core Responsibilities of Chapters

Each chapter is expected to:

• Organize at least one self-sustaining event annually within their state/region.

• Conduct monthly cyber awareness programs (online or offline).

• Engage with State Universities and academic institutions for cyber skilling initiatives.

• Promote startups and SMEs through relevant programs and collaborations.

• Strengthen local participation and encourage professionals to join CSAI initiatives.

5. Community Engagement & Outreach

• Members may recommend individuals for inclusion in CSAI communication platforms (e.g., WhatsApp groups).

• Chapters should actively promote CSAI’s presence on professional platforms like LinkedIn.

• Members should represent themselves appropriately as Chapter Members or Heads, and avoid using unauthorized designations.

6. Coordination with National Headquarters

• All major events, initiatives, and programs require prior approval from CSAI Headquarters.

• External communications (emails or official letters) must be routed through the Head Office, with regional members kept in the loop.

• Chapters must align all activities with CSAI’s national policies and objectives.

7. Objectives of Regional Chapters

Regional Chapters will:

• Promote cybersecurity awareness, education, and best practices at the local level.

• Facilitate collaboration among industry, government, academia, law enforcement, and professionals.

• Organize events, workshops, webinars, and training programs.

• Support CSAI’s mission of building a cyber-resilient India.

• Provide regional insights and feedback to the National Executive Committee.

• Expand membership and strengthen local engagement.

8. Financial Guidelines

• Chapters may generate revenue through event fees and sponsorships under National guidance.

• A portion of membership fees may be shared as per National Body decisions.

• Chapters cannot incur liabilities or take loans in CSAI’s name without prior written approval.

9. Activities & Branding

• All communications and materials must carry the official CSAI branding with chapter identification (e.g., “CSAI – Delhi Chapter”).

• Major initiatives such as MoUs, policy discussions, or national-level events require prior approval.

• Suggested activities include:

  • Monthly webinars and knowledge sessions

  • Cyber awareness programs for students and SMEs

  • Workshops and CERT-In aligned training

  • Collaboration with state governments and universities

10. Reporting & Compliance

• Submit quarterly reports covering activities, membership growth, and financial summaries.

• Submit an annual report including achievements and audited financials.

• Maintain proper records of meetings and share minutes with National HQ.

11. Code of Conduct

All members and office bearers must:

• Uphold the highest standards of integrity and professionalism

• Avoid conflicts of interest

• Not use CSAI branding for personal or commercial gain

• Promote collaboration and inclusivity

• Maintain confidentiality of sensitive discussions

12. Disciplinary Actions

• Any member found violating guidelines or acting against CSAI’s interests may face action.

• The President, CSAI, reserves the right to terminate or curtail the nomination period.

13. Dissolution of Chapter

The National Executive Committee may suspend or dissolve a chapter in cases of:

• Serious violation of guidelines

• Financial irregularities

• Inactivity exceeding six (6) months

• Actions detrimental to CSAI’s interests

14. Support from National Headquarters

CSAI National provides:

• Official branding materials and templates

• Access to expert speakers and national resources

• Guidance on event planning and sponsorship

• Promotion via national website and social media

• Training and capacity-building for chapter leaders

15. Guidelines for Office Bearers

General Responsibilities

• Act as ambassadors of CSAI and uphold its mission and values

• Work collaboratively to achieve chapter goals

• Ensure alignment with national policies

Leadership Conduct

• Demonstrate ethical leadership and professionalism

• Encourage participation from all stakeholders

• Maintain transparency in operations and decision-making